Turn workplace activity into practical decisions

Bring presence, resource status and utilization data together so facilities, IT and workplace leaders can understand how spaces are used.

flexEZ analytics dashboard with workplace, booking and utilization metrics
A live flexEZ demo view: combine filters, operational totals and real-time workspace insights.

Useful views for the teams making workplace decisions

Use the same underlying workplace data to answer different planning and operational questions.

For CEOs

Strategic visibility into how your most valuable assets are being utilized

Optimize hybrid work policies with data-driven insights
Make informed decisions about real estate portfolios
Transform raw data into actionable business intelligence

For CFOs

Quantifiable ROI and cost optimization through data analysis

Identify underutilized resources and reduce real estate costs
Measure and justify investments with clear ROI metrics
Support ESG reporting with sustainability metrics

For Facility Managers

Operational efficiency and evidence-based space management

Proactive space management with real-time occupancy data
Optimize cleaning routing and resource allocation
Evidence-based planning for workspace reconfigurations

Example dashboard metrics

Illustrative metrics show the kinds of booking, presence and resource data flexEZ can make available; values depend on each deployment.

1,247

Total Bookings

Meeting reservations across all spaces

3,842h

Hours Utilized

Total time spaces were actively used

427h

Saved Hours

Efficiency gains from no-shows and early finishes

47min

Avg. Duration

Average length of meetings and reservations

68%

Occupancy Rate

Percentage of available space being utilized

2.4t

Carbon Savings

CO₂ reduction from optimized space usage

Real-Time Workspace Intelligence

Live insights into how your spaces are being used right now

Live Office Presence

Real-time count of employees currently in the office

Presence Breakdown

Department and team distribution of in-office staff

Presence Timeline

Morning and afternoon patterns of office attendance

Resource Utilization

Current usage rates of workspaces, rooms, and amenities

Next Hour Forecast

Predicted space needs based on historical patterns and bookings

Remote/Office Trends

Comparative analysis of work location preferences over time

Team Collaboration Analytics

Insights into how teams work together and utilize spaces

Team Presence Synchronization

Measure how well teams coordinate in-office presence

Meeting Composition

Analysis of internal vs. external meetings and participant mix

Collaboration Matrix

Visualization of inter-team interactions and collaboration patterns

Data Export & Integration

Flexible options to connect with your existing tools and workflows

BI Tool Integration

Export data to PowerBI, Tableau, and other business intelligence platforms

Seamless connection to popular BI tools
Pre-built templates for common analytics scenarios
Scheduled automatic data exports
Custom metrics and calculated fields

API Access

Connect our analytics to your existing enterprise systems and workflows

Fully tested RESTful API
Real-time data access
Access to all booking data
Custom integration support available

Implementation Options

Choose the approach that best fits your organization's needs

flexEZ workplace platform

Implement booking, presence, resources and analytics together for a connected workplace data model.

Complete feature set including change tracking
No-show detection and multi-attendee check-in
Maximum data accuracy and richness
All real-time analytics capabilities

Analytics-Only Implementation

Connect directly to existing calendar systems for basic analytics

Direct connection to Office 365/Google Calendar
Faster deployment with minimal configuration
Core analytics and reporting features
Ideal for basic space utilization insights

Custom Analytics Development

Tailored solutions for your unique business requirements

Bespoke Metric Development

Custom indicators designed for your specific business goals

Specialized Dashboards

Tailored visualizations that match your reporting needs

Integration Consultancy

Expert support connecting with your existing systems

Real-Time Data Processing

Instant insights powered by live data processing capabilities

Live Data Streams

Continuous processing of occupancy and utilization data

Instant Updates

Dashboard refreshes in real-time as conditions change

Immediate Alerts

Notifications triggered by predefined conditions or anomalies

See the workplace data that matters to your organization

Discuss the metrics, dashboards and integrations your teams need for planning and operations.